Proper Pre-Planning Prevents Poor Performance

Moments before a service. The speaker walks in with handwritten notes. Even though he is speaking in just about 15 minutes, he needs them put into the presentation software, correctly. The tension in the room triples as the tech team goes into overdrive to get it done.

In ninth grade history class, my teacher pounded several easily remembered sayings into my head. One of them was: Proper Pre-Planning Prevents Poor Performance. I have heard this expressed several ways, but the general idea is the same, if you want it to go well then do the work to get ready.

In the world of tech, this is huge. These are the guys that check and recheck everything. They strive for technical excellence. They want it to be right, and to work. Not only do they not want to distract in the service, but they know that one little glitch will undoubtedly tempt someone on the platform to mention it. Which of course, draws more attention to it.

For speakers preparation is critical too. I’ve done just enough public speaking to know that when I am ready, it goes well. When I am not, it doesn’t. But that preparation has to spill over into helping the tech team get your screens right.

I want to help pastors and worship leaders understand that they should not expect the technical people that work with them to do their best if they get handed things to put on the screen at the last minute. Trying to input screens while the music portion of the worship service is going on is extremely stressful, and may lead to missed cues which impact worship. Most technical people want to have time to finish the preparation properly, and then recheck it for spelling and spacing.

It’s a simple thing, but building in enough time properly prepare the screens will help you communicate more effectively.